Agenda for ADASS 2003 POC Lunch Meeting

15 October 2003

12:45 - 14:00, [Location TBD]

1. Report of ADASS XIII LOC (10 min)
   • Highlights
   • Total attendance
   • Any issues? Lessons learned? (e.g., process improvement for Financial Aid)
   
   
2. Budget (10 min)
   • ADASS XIII budget (Wenger, 5 min)
   • Status of carry-over funds (Shaw, 5 min). See Balance Sheet
   
   
3. Future ADASS Venues (20 min)

   Note that a compilation of notes and advice for future LOC planning may be found at http://adass.org/poc/LOC_HowTo.html.

   1. Pasadena in '04
      • Dates/Venue: 24 - 27 Oct. 2003 at the Sheraton Pasadena
        Report from the ADASS XIV LOC:
      • Identification of key LOC members
      • Proposed budget, milestones/schedule, status
   
   
   2. Madrid in '05
   3. Tucson in '06
   4. Candidates for host in '07?
   5. Discussion of ADASS vs. SPIE vs. VO theme meetings
   
   
4. Publication of the Proceedings (20 min)
   • Report from ADASS XII Editors (Hook)
   • Report from ADASS XIII Editors Ochsenbein, Allen, Payne
   • Discussion of virtual vs. traditional publication (Durand)
   • Selection of Proceedings 2004 editor team
   
   
5. POC Membership (10 min)
   • Current membership consists of 17 people
   • Members who intend to step down:
     • Todd Boroson (NOAO)
     • Brian Glendenning (NRAO)
     • Gareth Hunt (NRAO)
     • Patrick Wallace (RAL)
   • There a need to identify a POC member from NRAO.
   • Carlos Gabriel (ESA) will join the POC, and will be the liason to the 2005 LOC.
   • Nominations for new POC members. The selection can be continued by e-mail.